Draft GC04 Information Management Personal and Confidential and its associated procedure GC04.01 Information Management: Personal and Confidential Procedures will replace 22.04 Compliance with Freedom of Information/Protection of Privacy Act (approved September 24, 2009) and 32.10 Confidentiality of Student Records (approved March 15, 2012).
The purpose of this policy is to outline VIU’s commitment to comply with the requirements of the BC Freedom of Information and Protection of Privacy Act (FIPPA). It also includes VIU’s responsibilities under FIPPA in the handling of student records, which are classified as personal information.
About the policy consultation
Consultation is now closed. The consultation ran from October 7 until 4:00 p.m. on October 28, 2026. Input received during the community consultation will help inform changes to the proposed policy and procedure. Thank you to everyone who provided feedback.
Policy information
This policy directs the President to ensure that the VIU community complies with the Freedom of Information / Protection of Privacy Act (FIPPA). The Freedom of Information and Privacy Officer is identified as being responsible for maintaining the procedures and providing guidance and support to the community.
- GC04 Information Management Personal and Confidential Data policy - Consultation Draft.pdf
- GC04.01 Information Management: Personal and Confidential Procedures
Thank you for participating!
The policy consultation is now complete. The next step is for this policy to go through the Board of Governors approval process. The policy may be updated based on the feedback received. The Policy Office may also make minor changes to formatting/wording for consistency. Consultation feedback and policy changes will be outlined in the consultation report. The consultation report will be provided to the Board of Governors and posted on this policy page.
We anticipate this draft policy will be provided to the November 26, 2026 Board of Governors meeting for approval. Check back on the GC04 Information Management Personal and Confidential policy page for updates as this policy moves through the policy approval process.